An event is photographed only once, and the organiser often expects two deliveries: a selection to communicate right away, then the full series. In Graindevue, the organiser books your package in their organisation's name, you price the coverage on quote, the contract sets access, uses and what is delivered when, and both deliveries go through the same gallery.
This page follows a professional event, from quote to the full series. Graindevue works in euros, for photographers working in France. For a team seminar photographed as portraits, see corporate photographers.
An event, step by step
| Step | Who / where | What happens |
|---|---|---|
| 1. Request | The organiser, on your profile | The "Event" type, your "On quote" package, the date and start time, "Custom location" at the venue's address. The programme goes in the "Additional message". |
| 2. Billing | The organiser | "My business": the organisation's legal name and SIRET, the billing address and contact. |
| 3. Quote | You, "Details" tab | "Pricing" section: "Add line" for the coverage, the quick selection, the retouching. Then "Save". |
| 4. Contract | You, "Contract" tab | "Generate Contract" from the event template, with the quick selection written into the contract, then "Send for Review". |
| 5. Signatures and payment | The organiser, then you | The organiser signs, you sign. Deposit, then the balance before the event. An invoice in your name for each payment. |
| 6. Quick selection | You, "Files" tab | After the event, "Upload" the selection, then "Share Gallery". |
| 7. Full series | You, same gallery | You add the edited series within the delivery timeframe; the organiser gets an email with each addition. |
Fictional example: a one-day conference in Lille
This example is made up to illustrate the flow.
Claire runs a professional association that holds its annual conference in Lille, from 9 am to 6 pm. She books your "Event coverage" package (on quote), at a "Custom location" set to the conference centre's address, picks "My business" with the association's legal name and SIRET, and adds the programme to her message. She is the one who decides and signs.
In "Pricing", you enter the day of coverage, the quick selection of 30 photos and the retouching of the series, then click "Save". With "Edit Template", you write into your obligations: 30 photos delivered on the evening of the conference, the full series within the package's timeframe. The contract has Claire send you the schedule a week before, name an on-site contact and provide your badge.
Claire signs, you sign, she pays the deposit and then the balance before the conference: an invoice goes to the association for each. That evening, you upload the 30 photos and share the gallery; Claire publishes them on the association's site. The following week, you add the full series to the same gallery.
The event contract
For a package of the "Event" type, Graindevue uses a template written for events. The contract text is in French. It includes:
- the deliverables: the package's minimum number of edited photos and delivery timeframe, delivered through the gallery;
- the assignment of rights: on a non-exclusive basis, internal communication, external communication on official channels, activity reports, promotion of the event and its future editions, and archives; resale, paid advertising and stock libraries are excluded;
- image rights: the difference between ambiance photos and targeted photos, signage on site, participants' right to object and particular care for minors;
- the organiser's commitments: the venue's authorisation, the schedule at least 7 days before, the list of key people, an on-site contact, access to every area, badges or accreditations;
- your commitments: covering the key moments of the schedule, staying discreet, bringing backup equipment;
- weather and force majeure: weather is not force majeure, except for proven dangerous conditions; you adapt to the day's conditions, and a fallback venue is agreed before an outdoor event.
You can adapt the template's editable articles (copyright, the parties' obligations, cancellation, mediation) on the package, or for one event with "Edit Template" while the contract is a draft. That is where a quick selection and its deadline are written. For advertising uses or the event's partners, the "Rights" tab adds an annex: enter the organisation's "Legal name" and "SIRET" as licensee, name the partners as beneficiaries and set "Onward sharing" to "Bénéficiaires désignés uniquement", then click "Save" before generating the contract. See the contract management page.
Your offer, your prices
An "On quote" package lets you price each event in the Booking's "Pricing" section, as long as the organiser has not signed: net amounts, net and gross totals, and the contract carries the total. For repeated formats, "Simple price" or "Itemize lines" work too. The guide on pricing your photography helps you build them.
With the "Event" type, the package suggests a 50% deposit and a "Balance Due" of "Before Session". When the organiser pays the balance by its due date, the Booking is fully paid on the day of the event, and the gallery opens as soon as you are back. See the payment deposit guide and the payment processing page.
If you have a SIRET and connect e-invoicing in "Invoicing", invoices addressed to a company or association established in France are transmitted to it through Super PDP. See the e-invoicing guide.
Two deliveries, one gallery
The gallery opens in the "Files" tab once the Booking is fully paid. You upload the selection with "Upload" and deliver it with "Share Gallery"; the organiser receives an email and opens the gallery signed in to their account. You then add the full series to the same gallery, and they get an email with each addition.
Only the organiser and you have access to the gallery. They download the photos for the event's website, social networks, newsletter and reports, within the contract's rights assignment. See the gallery delivery page.
What Graindevue costs
€29 per month after a 30-day trial with no card, and no platform commission on your Bookings. Online payments go through Stripe, whose processing fees apply. See the zero commission page.
Going further
- Team portraits and images of the company: corporate photographers.
- A club competition or tournament: sports photographers.
- The rights clauses to settle before signing: the photography contract guide.
To generate an event contract on a test Booking, start the free 30-day trial, with no card.
Frequently asked questions
How do I deliver a selection the same evening?
Write it into the contract with "Edit Template": the number of photos and the deadline. On the evening of the event, upload the selection and click "Share Gallery". The full series follows in the same gallery.
Which uses does the event contract assign?
On a non-exclusive basis, internal and external communication on official channels, activity reports, promotion of the event and its future editions, and archives. Resale, paid advertising and stock libraries are excluded. To extend them, add an annex in the "Rights" tab.
What does the organiser need to provide?
Under the template: the venue's authorisation, the schedule at least 7 days before, the list of key people, an on-site contact, access to the areas and badges or accreditations.
How does the contract handle participants' image rights?
It separates ambiance photos from targeted photos, provides for signage on site and participants' right to object, with particular care for minors.
When does the organiser pay?
With the "Event" type, the package suggests a 50% deposit and a balance before the event. You can pick another due date on the package. An invoice is issued in your name for each payment.
Who receives the photos?
The organiser who booked, signed in to their account. They download the photos and use them on the event's official channels.