A club organising a tournament wants photos for its site, its social networks and its communication materials. Often, some of the athletes are minors. In Graindevue, the club books your package in its own name, the sports contract covers accreditation, the uses allowed under the French Sports Code and the athletes' image rights, and the club receives the photos in its gallery.
This page follows a club event, from the request to the gallery. Graindevue works in euros, for photographers working in France. For a conference, a trade fair or an evening, see event photographers.
A club event, step by step
| Step | Who / where | What happens |
|---|---|---|
| 1. Request | The club, on your profile | The "Sports" type, your package, the date and start time, "Custom location" at the gym's or stadium's address. The programme and age groups go in the "Additional message". |
| 2. Billing | The club | "My business": the club's legal name and SIRET, the billing address and contact. |
| 3. Contract | You, "Contract" tab | "Generate Contract" from the sports template, review, then "Send for Review". |
| 4. Consents | The club, in the conversation | The list of athletes, bib numbers and the athletes who refused to be photographed. |
| 5. Signatures and deposit | The club, then you | The club signs, you sign, it pays the deposit. An invoice in your name goes to the club. |
| 6. Event | You, on site | Accreditation, the club's on-site contact. The balance follows the package's due date, with its invoice. |
| 7. Delivery | You, "Files" tab | Once the Booking is fully paid, "Upload" then "Share Gallery". |
Fictional example: a Rennes handball club's youth tournament
This example is made up to illustrate the flow.
Nadia is the general secretary of a handball club in Rennes, which holds its under-13 tournament on a Saturday. She books your 6-hour "Tournament" package at 9 am, at a "Custom location" set to the gym's address, picks "My business" with the association's legal name and SIRET, and adds the match schedule. She is the one who decides and signs for the club.
You generate the sports contract and send it. Before signing, Nadia confirms in the conversation that the club has both parents' agreement for every player, and sends you the list of teams, the bib numbers and the three children who must not appear in the photos. She signs, you sign, she pays the 50% deposit.
On Saturday, a volunteer welcomes you, gives you your bib and shows you the photographers' area. The balance is due the following week; once it is paid, you share the gallery. Nadia downloads the photos for the club's site and social networks. For next year's tournament, she will send a new request.
The sports contract
For a package of the "Sports" type, Graindevue uses a template written for sports photography. The contract text is in French. It includes:
- the organiser's rights: under article L.333-1 of the French Sports Code, the organiser holds the rights to exploit the competition; the client provides your accreditation and the organiser's rules, and you wear the badge or bib provided;
- the club's commitments: the programme at least 48 hours before, the list of athletes with their bib numbers, an on-site contact on the day;
- uses: editorial use (press, sports news, archives), the club's communication (official site, social networks, recruitment), and commercial use, which requires the organiser's agreement;
- minor athletes: under French law no. 2024-120, both parents' agreement for portraits, posed photos, any use beyond reporting on the competition and any promotion naming the child;
- consents: the club guarantees the agreements collected and sends you the list of refusals; athletes who refused are left out of group photos or blurred;
- withdrawal: a withdrawal request is handled within 7 days for a minor, 30 days for an adult;
- sporting contingencies: postponement or cancellation of the event by the organiser, weather and an outdoor competition being stopped.
The contract ends with an "athletes' consents" section in which the club certifies on its honour that it has collected the consents, including both parents' for each minor. You can adapt the template's editable articles (your obligations, the client's, copyright, image rights, cancellation) on the package, or for one event with "Edit Template" while the contract is a draft. For a more precise rights assignment, the "Rights" tab adds an annex to the contract. See the contract management page.
Your offer, your prices
The package sets the duration in hours, "Minimum Shots", the delivery timeframe carried into the contract, and the price: "Simple price", "Itemize lines" or "On quote". One package per format, a half-day or a tournament, keeps the request simple for the club. The guide on pricing your photography helps you build them.
With the "Sports" type, the package suggests a 50% deposit and a "Balance Due" of "After Session". You can change the "Deposit Percentage", the "Balance Due" setting and the payment methods, including SEPA transfer. See the payment deposit guide and the payment processing page.
If you have a SIRET and connect e-invoicing in "Invoicing", invoices addressed to a club or company established in France are transmitted to it through Super PDP. See the e-invoicing guide.
The club's gallery
The gallery opens in the "Files" tab once the Booking is fully paid. You upload the series with "Upload" and deliver it with "Share Gallery"; the person who booked for the club receives an email and opens the gallery signed in to their account. Only they and you have access. They download the photos and publish them within the uses in the contract. See the gallery delivery page.
What Graindevue costs
€29 per month after a 30-day trial with no card, and no platform commission on your Bookings. Online payments go through Stripe, whose processing fees apply. See the zero commission page.
Going further
- A conference, a trade fair or an evening: event photographers.
- The rights clauses to settle before signing: the photography contract guide.
- Setting the deposit and balance of an event: the payment deposit guide.
To generate a sports contract on a test Booking, start the free 30-day trial, with no card.
Frequently asked questions
Who holds the rights to the competition?
Under article L.333-1 of the French Sports Code, the competition's organiser. The contract separates editorial use and the club's communication, which it provides for, from commercial use, which requires the organiser's agreement.
What does it take to photograph minor athletes?
Under French law no. 2024-120, both parents' agreement for portraits, posed photos, any use beyond reporting on the competition and any promotion naming the child. The club guarantees it and certifies it in the contract.
What happens with an athlete who refuses to be photographed?
The club sends you the list of refusals before the event. Those athletes are left out of group photos or blurred.
Which uses can the club make of the photos?
Its internal communication, official site, social networks and recruitment material, as well as editorial use. Commercial use requires the organiser's agreement, and you can set a more precise assignment in the "Rights" tab.
How do I handle a request to remove an image?
The contract provides for removal within 7 days for a minor and within 30 days for an adult, on written request.
How does the club's next event work?
Each event is a Booking, with its own contract, invoices and gallery. The club sends a new request on your profile.