A company commissions photos for a specific use: an annual report, a careers page, internal communication. In Graindevue, the person placing the order books your package in their company's name, you price the commission in lines, and the contract carries the uses assigned to the company in an annex. Invoices are issued in your name to the company, and the photos arrive in a private gallery.
This page follows a company commission, from quote to delivery. Graindevue works in euros, for photographers working in France. For an individual portrait, see portrait photographers.
A company commission, step by step
| Step | Who / where | What happens |
|---|---|---|
| 1. Request | The person ordering, on your profile | The "Corporate" type, your "On quote" package, the date and start time, "Custom location" for the company's premises. The brief goes in the "Additional message". |
| 2. Billing | The person ordering | "Who should be billed?": "My business", with the business legal name, SIRET, billing address and contact. The legal name becomes the client's name in the contract. |
| 3. Quote | You, "Details" tab | "Pricing" section: "Add line" for each item, net amounts, net and gross totals. Then "Save". |
| 4. Uses | You, "Rights" tab | Purposes, media, territory, duration, the company's "Legal name" and "SIRET" as licensee, then "Save". The annex is added to the contract. |
| 5. Contract | You, then the client, then you | "Generate Contract", "Send for Review". The client signs first, then you sign. |
| 6. Payment | The client | The deposit, then the balance on the package's due date. An invoice in your name is issued for the deposit, then for the balance. |
| 7. Delivery | You, "Files" tab | Once the Booking is fully paid, "Upload" then "Share Gallery". |
Fictional example: a Lyon manufacturer's annual report
This example is made up to illustrate the flow.
Sophie runs communication for a 40-person manufacturing company in Lyon. She wants portraits of the management team and views of the workshop for the annual report and the website. From her account, she books your "Company shoot" package (on quote) for a Tuesday at 9 am, at a "Custom location" set to the workshop's address, and picks "My business": the company's legal name and SIRET. She is the one who decides and signs.
In "Pricing", you enter two lines, the half-day shoot and retouching 30 images, then click "Save". In the "Rights" tab, you start from the "Commercial standard" preset and click "Create the cession draft". You add internal communication to institutional communication, remove social networks to keep web and print, choose France instead of the European Union and keep three years. You enter the company's "Legal name" and "SIRET" as licensee and the rights fee, then click "Mirror the fee into pricing": the draft is saved and the rights line joins the other two. With "Edit Template", you add to the copyright article that the workshop views will not go in your portfolio.
Sophie signs, you sign, she pays the 50% deposit by card: the deposit invoice goes to the company. The balance is due 30 days after the session; she pays it by SEPA transfer, since your package has "Bank Transfer (SEPA)" among its "Accepted Balance Payment Methods". You then deliver the gallery, and Sophie downloads the images for the annual report and the website.
The contract and the rights annex
For a package of the "Corporate" type, Graindevue uses a company contract template. The contract text is in French. It includes:
- the parties: you and the client company, under its legal name;
- the service: the date, location, duration, minimum number of edited photos and the package's delivery timeframe;
- the financial terms: the price, the deposit and balance schedule, the accepted payment methods;
- copyright: you keep the rights, and the client uses the images under the contract;
- cancellation: your package's refund tiers.
What the company may do with the images is set in the Booking's "Rights" tab: the purposes (internal communication, institutional communication, press relations, paid advertising), the media (web, print, social networks, press), the territory (France, European Union or worldwide), the duration (1, 3, 5 or 10 years) and exclusivity. The licensee is the company, with its legal name and SIRET; you can name beneficiaries, such as a subsidiary or the agency doing the layout, and set "Onward sharing" to "Bénéficiaires désignés uniquement" so the company may pass them the images. The annex is signed with the contract and takes effect on full payment. Graindevue alerts you 30, 15 and 7 days before it expires.
The template's editable articles (copyright, cancellation) can be adapted on the package, or for one commission with "Edit Template" while the contract is a draft. See the contract management page.
Your offer, your prices
An "On quote" package shows "On quote" on your profile: the client books, then you set the price of their commission in the Booking's "Pricing" section, as long as they have not signed. Amounts are entered net of VAT, VAT follows your invoicing profile, and the generated contract carries the total. The guide on pricing your photography helps you price the shoot and the rights.
With the "Corporate" type, the package suggests a 50% deposit and a balance on "NET Terms", due 30 days after the session. You can change the "Deposit Percentage", the "Balance Due" setting and the payment methods, including SEPA transfer. See the payment deposit guide and the payment processing page.
If you have a SIRET and connect e-invoicing in "Invoicing", invoices addressed to a company established in France are transmitted to it through Super PDP. See the e-invoicing guide.
Delivery to the company
The gallery opens in the "Files" tab once the Booking is fully paid. You upload the series with "Upload" and deliver it with "Share Gallery"; the person who booked receives an email and opens the gallery signed in to their account. Only they and you have access. They download the photos they want, or the whole series with "Download All", then share them internally within the rights assignment. See the gallery delivery page.
What Graindevue costs
€29 per month after a 30-day trial with no card, and no platform commission on your Bookings. Online payments go through Stripe, whose processing fees apply. See the zero commission page.
Going further
- A company seminar or evening: event photographers.
- The rights clauses to settle before signing: the photography contract guide.
- Pricing a commission on quote: pricing your photography.
To price a company commission on a test Booking, start the free 30-day trial, with no card.
Frequently asked questions
Are the contract and invoice in the company's name?
Yes. When the client picks "My business", they enter the business legal name, SIRET, billing address and a contact. The legal name appears in the contract as the client's name, and the invoices, issued in your name, are addressed to the company with its SIRET and address.
How do I quote a company?
Turn on "On quote" for the package. After the request, enter the commission's lines in the Booking's "Pricing" section and click "Save" before generating the contract. The generated contract carries the total.
How do I set what the company may do with the photos?
In the Booking's "Rights" tab: purposes, media, territory, duration, exclusivity and the company's "Legal name" and "SIRET" as licensee, then "Save". The annex is added to the contract and signed with it.
Who can see the delivered photos?
The person who booked, signed in to their account, and you. The commission is in the company's name, and gallery access goes through that account: they download the images and share them with their colleagues.
When is the balance due?
With the "Corporate" type, the package suggests a 50% deposit and a balance due 30 days after the session. You can pick another due date on the package. The gallery opens once the Booking is fully paid.
How does a second commission from the same company work?
Each commission is a Booking, with its own quote, contract, invoices and gallery. The person ordering sends a new request on your profile.