A brand commissions a shoot for a collection: a number of looks, a team, models, and uses ranging from the e-shop to advertising. In Graindevue, the brand books your package in its own name, you price the shoot in lines, the fashion contract covers the models, retouching and the collection's confidentiality, you add the looks and the team to it, and the rights assignment sets the media, territory, duration and exclusivity.
This page follows a collection shoot, from the request to the retouched images. Graindevue works in euros, for photographers working in France. For an artist's portrait or a personal portfolio, see artistic portrait.
A collection shoot, step by step
| Step | Who / where | What happens |
|---|---|---|
| 1. Request | The brand, on your profile | The "Fashion" type, your "On quote" package, the date and start time, "Photographer's studio" or "Custom location". The brief and number of looks go in the "Additional message". |
| 2. Billing | The brand | "My business": the brand's legal name and SIRET, the billing address and contact. |
| 3. Quote | You, "Details" tab | "Pricing" section: "Add line" for the shoot, the looks, the retouching. Then "Save". |
| 4. Uses | You, "Rights" tab | Purposes, media, territory, duration, exclusivity, the brand's "Legal name" and "SIRET" as licensee. Then "Save". |
| 5. Contract | You, "Contract" tab | At your studio, "Add the shooting address" with the studio's address. "Generate Contract" from the fashion template, "Edit Template" for the looks and team, then "Send for Review". |
| 6. Signatures and payment | The brand, then you | The brand signs, you sign. Deposit, then balance. An invoice in your name for each payment. |
| 7. Delivery | You, "Files" tab | "Upload" a first selection, "Share Gallery", then the retouched images in the same gallery. |
Fictional example: a Lyon brand's autumn collection
This example is made up to illustrate the flow.
Inès founded a ready-to-wear brand in Lyon. For its autumn collection, she wants 15 looks for the e-shop, the lookbook and social networks, with an agency model. She books your "Collection shoot" package (on quote) at the "Photographer's studio", picks "My business" with the brand's legal name and SIRET, and adds the moodboard to her message. She is the one who decides and signs.
In "Pricing", you enter the studio day, the 15 looks and the retouching, then click "Save". In the "Rights" tab, you start from the "Commercial standard" preset and click "Create the cession draft". You replace institutional communication with product launch, keep web, print, social networks and the European Union, choose one year and turn on "Exclusive cession". You enter the brand's "Legal name" and "SIRET" as licensee and the rights fee, then click "Mirror the fee into pricing": the draft is saved and the rights line joins the quote. In the "Details" tab, you click "Edit" on the "Payments" card and set "Balance Payment Timing" to "Before Session". As Inès booked your studio, the "Contract" tab asks for the session's address: you click "Add the shooting address", enter the studio's address, then "Generate Contract". With "Edit Template", you write into the parties' obligations the list of 15 looks, the team (stylist, make-up artist) and the date by which Inès approves her selection.
Inès signs, you sign, she pays the 50% deposit. The balance, set to "Before Session", is paid before the shoot, and an invoice goes to the brand for each payment. The next day, you share a first selection; Inès says in the conversation which images to retouch, and you add them to the same gallery.
The fashion contract
For a package of the "Fashion" type, Graindevue uses a template written for fashion photography. The contract text is in French. It includes:
- the models: the client guarantees that the agency knows the planned uses and that the models' contracts cover them;
- retouching: the retouching levels, and the "Photographie retouchée" notice the client adds to an advertisement when a model's appearance has been significantly altered;
- image rights: the models' authorisations covering the uses, coordination with the agency, and for a minor, both parents' agreement, compliance with the Labour Code and a legal guardian present;
- uses by medium: print, digital and editorial, the advertising versus editorial distinction, exclusivity and extensions by amendment;
- confidentiality: of the collection until its official release, and an embargo on your own publications.
You can adapt the template's editable articles (copyright, the parties' obligations, cancellation, mediation) on the package, or for one shoot with "Edit Template" while the contract is a draft. That is where the looks, the team and the approval schedule are written. The "Rights" annex is signed with the contract; Graindevue alerts you 30, 15 and 7 days before it expires. See the contract management page.
Your offer, your prices
An "On quote" package lets you price each shoot in the Booking's "Pricing" section, as long as the brand has not signed: in net amounts, with the net and gross totals. The guide on pricing your photography helps you price the shoot and the uses.
With the "Fashion" type, the package suggests a 50% deposit and a balance on "NET Terms", due 30 days after the session. Since the gallery opens once the Booking is fully paid, choose the "Balance Due" setting according to when the brand expects its images. See the payment deposit guide and the payment processing page.
If you have a SIRET and connect e-invoicing in "Invoicing", invoices addressed to a company established in France are transmitted to it through Super PDP. See the e-invoicing guide.
Selection and retouching in one gallery
The gallery opens in the "Files" tab once the Booking is fully paid. You upload a first selection with "Upload" and share it with "Share Gallery"; the brand receives an email and opens the gallery signed in to its account. It tells you its picks in the Booking's conversation, and you add the retouched images to the same gallery: the brand gets an email with each addition.
Only the brand and you have access to the gallery. It downloads the images and uses them within the rights assignment. See the gallery delivery page.
What Graindevue costs
€29 per month after a 30-day trial with no card, and no platform commission on your Bookings. Online payments go through Stripe, whose processing fees apply. See the zero commission page.
Going further
- Portraits and images for a company: corporate photographers.
- The rights clauses to settle before signing: the photography contract guide.
- Pricing the shoot and the uses: pricing your photography.
To generate a fashion contract on a test Booking, start the free 30-day trial, with no card.
Frequently asked questions
How do I record the number of looks?
The brand gives it in its request. You price it in "Pricing" and write it into the contract with "Edit Template", in the parties' obligations.
How do I set the media and exclusivity?
In the "Rights" tab: purposes, media, territory, duration, exclusivity and the brand's "Legal name" and "SIRET" as licensee, then "Save". The annex is added to the contract and signed with it. Extending the uses takes an amendment.
What does the contract say about models?
The client guarantees their authorisations for the planned uses and coordinates with their agency. For a minor, it takes both parents' agreement, compliance with the Labour Code and a legal guardian present.
Does the contract cover the "Photographie retouchée" notice?
Yes. The client adds it when a model's appearance has been significantly altered in an image used in advertising.
How do I keep the collection confidential?
The contract commits to confidentiality about the collection until its official release, and your portfolio posts wait for the client's written agreement.
How does the brand pick the images to retouch?
You share a first selection in the gallery. The brand tells you its picks in the conversation, and you add the retouched images to the same gallery.